Four Important Considerations When Buying A Postage Meter 

When you’re running an enterprise scale business, the amount of mail that can pass through the mail-room is staggering. When you consider the tens of thousands of pieces of mail that might go through these types of rooms, it becomes clear why an office postage meter is such an essential piece of equipment. Postage meters are not all created equal though. Keeping these four guidelines in mind when you’re on the hunt for a new postage meter should ensure you get the best fit for your business.

Reduce Environmental Impact

There are postage solutions manufacturers that operate with an environmentally responsible policy at the forefront of their operations. They find ways to shrink the impact of their business and products on the environment. By supporting their business model, you are doing the same. One of the features to look for is a sleep mode, where the unit will go into a standby mode when inactive for a set period of time. This is a very practical way to reduce the power usage in your mail-room.

Postal Meter Post Sale Support Options

This is something that becomes more important the higher the volume of mail you process is. If getting through huge quantities of mail every day is of the utmost importance to you, then there is a very good chance that you can’t afford to have any major downtime. A fast-turnaround support team that can immediately help you in the event of a breakdown is a critical component of smooth mail-room operations.

Define Your Metered Mail Needs and Discuss Them With Your Provider

Maybe the most important piece of information for you to take into a meeting with a postage meter provider is how much mail you expect to have to process on a daily basis. This will play a huge part in determining which unit is going to best suit your business. Your provider wants to make sure you’re satisfied, but the more information you can provide them about the volume and type of mail you need to process, the better they will be able to help you find the perfect unit for your particular situation.

Overall Cost of Ownership 

Remember that the up front pricing on a postage meter doesn’t reflect what is called the “total cost of ownership”. This includes all of the other expenses you will face while maintaining and using your postage meter. Ink cartridges, labels and other components need replacing on a regular basis. Calculate how fast these consumables will wear out and need replacing on a given unit to get a better idea of what it will actually cost to install the machine in your office.